Community Dialogue

How do communities make decisions? Not through consultations, but through conversation – community dialogue…

How do communities make decisions? Not through consultations, but through conversation - community dialogue...

In more detail

A community is a group of people who share a common interest, values and/or identity.  The word ‘community’ comes from the Latin word ‘communis’ meaning ‘things held together’.  Dialogue refers to words exchanged between people.  The word ‘dialogue’ comes from Greek words meaning ‘words between’.  So, 'community dialogue’ means something like: ‘words between us that help to hold things together’.   A conversation with purpose and meaning.

Community dialogue is largely how civil society and the community groups and others which make it up, decide what to do.  Whilst public sector bodies, like councils, make their decisions based on elections and on consultations; and businesses may make their decisions based on the market; making decisions in civil society involves chatting them through?

Sustainable progress

If you want your neighbourhood to be somewhere which is improved because of the things people do as families and communities - civil society - then creating the means for dialogue matters a great deal.  Self-sustaining improvement comes from being able to talk to each other so we can work out how to make progress.  Which means, investing in the means for community dialogue - a local community hub, a hyperlocal website, community lunches - and using community dialogue as a way of community planning is investing in the long-term ability of your neighbourhood community to make progress.

Could you start neighbourhood improvement not be organising a consultation, but by looking at developing the means for people to get involved in community dialogue?

Key Facts:

If public services make decisions through elections and formal consultations; busineses make their decisions dependent on the market; civil society - communities - make decisions through community dialogue: 'words between us that help to hold things together’.  Perhaps one way to get sustainable improvement going in a neighbourhood is to focus on making better ways that people can talk and listen to one another?

Page Links from here

Improving Communication

Community

Community Hubs and Networks

Community Planning


OR you can use the navigation menu above right to look at other parts of the toolkit.

BIRMINGHAM COMMUNITY PLANNING TOOLKIT DEFINITION SHEET This sheet may be reproduced in paper or electromic or any other form but please mention it was made by Chamberlain Forum Limited for Birmingham City Council supported by Department for Communities and Local Government.

created: 2016-07-08 11:48:32 by: admin status: f published

Freedom of Information

Freedom of information means that recorded infromation held by public authorities is generally presumed to be publicly available, but there are exceptions and limits…

Freedom of information means that recorded infromation held by public authorities is generally presumed to be publicly available, but there are exceptions and limits...

In more detail

Anyone can make a freedom of information request of any public authority in England .  About 120,000 requests are made each year – mostly by private citizens and community groups; but the law is also used extensively by businesses, charities and journalists and media organisations.

Freedom of Information Act 2000

The Freedom of Information Act 2000 is based on the principle that people have a right to know about the activities of public authorities unless there is a good reason for them not to.  The law gives the public access to information held by public authorities through:

  • the publication of certain information by authorities
  • information requests made by members of the public.

The Act applies to any ‘recorded information’ (in the form of documents, computer files, letters, emails, video and sound recordings and photographs, diagrams and maps etc) that is held by a public authority in England.  That includes: government departments, local councils, the NHS, state schools and the police.  The Act does not necessarily apply to every publicly-funded organisation that receives public money.  Most organisations which receive grants from public bodies and businesses which do work on contract for public services are not subject to freedom of information (although they may have requirements to make information publicly available written into their grant agreements and contracts).

Principles

Public authorities have a duty to provide information, unless they can show there is a good reason not to, regardless of who you are (you don’t have to be a British citizen, have any special qualifications or be a taxpayer) or what you want it for.  You do not have to say why you want the information when you ask for it.  An authority must consider your request impersonally – that means they can’t turn your request down because of who you are; but they also can’t accept your request because of who you are or why you want the information.

Notes and Limitations

The law sets out a legal minimum.  Authorities may disclose more information as they see fit.  Which means, for example, that you might get two different responses to the same request to two different local councils.

The law is designed to provide openness about the work of the public sector, not the private sector.  GPs and other health practitioners, for example, only have to give information about their NHS work.

Where local councils transfer responsibility for services to a company which is owned by the council (like an Arms Length Management Company in social housing), the company is subject to the terms of the law as if it was still part of the council.

MPs and councillors are not public authorities and are not covered by the act. Neither they, nor the public authorities who may store some of their recorded information (in email accounts etc) have to provide information that belongs to them.  Authorities do not have to supply information they store on behalf of other individuals (like personnel records) or organisations  (eg the files of a voluntary organisation which are held on the council server).

The law covers all documents held by a public authority.  That includes, for example letters and emails sent to it and its officers by other members of the public – although the council might say there was a good reason for not releasing these.  Information that is in the heads of officers is not recorded and so is not covered. Where the information is stored does not affect whether it is covered.

Public Interest and Exemptions

In general, an authority must consider whether releasing information under the Act is in the public interest and may withhold the information is it decides it is not.  This is the ‘public interest test’  Certain types of information are exempted, however.  There are 8 absolute exemptions, regardless of public interest:

  • Information that is accessible by other means
  • Information relating to or dealing with security matters
  • Information contained in court records
  • Where disclosure of the information would infringe parliamentary privilege
  • Information held by the House of Commons or the House of Lords, where disclosure would prejudice the effective conduct of public affairs
  • Information which  the applicant could either obtain under the Data Protection Act (see below) or where release would breach data protection principles
  • Information provided in confidence
  • When disclosing the information is prohibited by an enactment; incompatible with an EU obligation; or would commit a contempt of court.

Information may also be exempted, subject to a public interest test, if it:

  • Is intended for future publication
  • Does not deal with security matters but is a matter of national security
  • Relates to current investigations and proceedings being undertaken by a public authority
  • Relates to the formation of government policy etc
  • Has to do with communications with members of the Royal family, and conferring honours
  •  Would affect disclosure of environmental information under the Environmental Information Regulations
  • Is information covered by professional legal privilege
  • Constitutes trade secrets

Or would be likely to prejudice defence; international and diplomatic relations; the economic interests of the country; law enforcement; the auditing functions of any public authorities; or commercial interests – or endanger health and safety or the effective conduct of public affairs or free and frank provision of advice and debate.

Vexatious Requests

A public authority is not obliged to comply with a request for information if the request is vexatious.  A vexatious request is one which is ‘obsessive or manifestly unreasonable’, harasses the authority or causes distress to its staff, imposes a significant burden, or if the request lacks any serious value.

Data Protection

The Data Protection Act 1998 set out rules for organisations to use in handling personal information.  It gave people the right to see what personal information, organisations of all sorts hold about them.   It also required businesses, public authorities and voluntary organisations to take steps to safeguard personal information and protect people’s privacy.

Data Protection and Freedom of Information can be in conflict.  If, for example, the release of information held by a government agency relating to benefit claims could be used to identify who in a neighbourhood was claiming benefits, then it would be against the data protection law to release the information under freedom of information.  In this case, the agency would take steps to anonymise the data before releasing it.

The same regulator - the Information Commissioner’s Office (ICO) – applies in regulating the terms of the Freedom of Information Act and the Data Protection Act.

Key Facts:

Freedom of information applies to recorded information held by public agencies and some organisations acting on their behalf.  Although there is a general preseumption in favour of disclosing information, public bodies have to apply a public interest test to the decision.  There are specific exclusions and the council and other bodies can turn down a request that is 'vexatious'.  Data protection laws mean that information derived from personal data must be made anaonymous before it is released.

Page Links from here

Information Commissioner’s Office Guide to Freedom of Information is aimed at people who work in public agencies and are responsible for ensuring freedom of information

See in the toolkit:

Open Data

Data Geography

Making a Freedom of Information Request


OR you can use the navigation menu above right to look at other parts of the toolkit.

BIRMINGHAM COMMUNITY PLANNING TOOLKIT DEFINITION SHEET This sheet may be reproduced in paper or electromic or any other form but please mention it was made by Chamberlain Forum Limited for Birmingham City Council supported by Department for Communities and Local Government.

created: 2016-07-05 14:35:00 by: admin status: f published

Devolution

Devolution in Scotland and Wales means more powers for national Parliaments and Assemblies, but what does it mean for English towns and cities? And for the neighbourhoods we live in…

Devolution in Scotland and Wales means more powers for national Parliaments and Assemblies, but what does it mean for English towns and cities? And for the neighbourhoods we live in...

In more detail

Devolution means passing decisions, powers and resources down to a lower, more local level.  It can apply at:

  • national level – passing decisions and budgets from Whitehall to regional and city-regional levels
  • local level – passing decisions and budgets from the Town or City Hall to neighbourhoods.

National level

In England, the government has devolved powers to the Mayor of London and is in the process of devolution to Combined Authorities centred on Manchester, Birmingham, Liverpool, Sheffield and elsewhere.  Combined authorities cover a number of existing local councils which are committed  to work together in return for devolution of budgets and responsibilities from government.  It is likely that Combined Authorities will be led by directly elected mayors.  The video below is of an Institute for Government discussion of the likely effect and challenges of devolution in respect of public services (this quite a long video).

Local level

A number of local councils, including Leeds and Birmingham, have devolved powers to area commitees.  These committees are made up by councillors - they have been elected and are accountable for their decisions.  Local committees, however, enable them to make decisions about the areas they represent.  Alternative ways of local devolution in cities could include local directly elected mayors for neighbourhoods or setting up local parish councils in some neighbourhoods.  The video below is from The Guardian newspaper - it features Councillor Simche Steinberger who is a councillor in LB Hackney, talking about how he hopes planning devolution can bring communities together.

 

 

Key Facts:

Devolution means making decisions at a mroe local level.  It can apply at national level and at city level.  It does not mean handing over power and responsibility for spending public money to people who are not democratically accountable. 

Page Links from here

In this toolkit:

Your Local Council

Local Democracy


OR you can use the navigation menu above right to look at other parts of the toolkit.

BIRMINGHAM COMMUNITY PLANNING TOOLKIT DEFINITION SHEET This sheet may be reproduced in paper or electromic or any other form but please mention it was made by Chamberlain Forum Limited for Birmingham City Council supported by Department for Communities and Local Government.

created: 2016-07-03 10:37:08 by: admin status: f published

Open Data

Could making data about your place enable people to become better informed about its potential…

Could making data about your place enable people to become better informed about its potential...

In more detail

Data is small bits of information (could be words or numbers) that on its own looks quite meaningless. When put in a structure (like a table, spreadsheet or a graph, for example) or compared with other bits of data, however, it can be used to make useful information.  ‘Open data’ is data that is stored and made available so that it is easy for anyone to get hold of, share and use to make new and useful information.

Open Data as a duty and an opportunity

Councils and other public bodies have a duty to make data available to others.  In some cases they also have a commitment which stretches beyond their duties.  These duties and commitments are important and communities need to be aware of them, but open data is really more of an opportunity.  This is because you can use open data to build information about the areas, challenges and opportunities they face.  As more open data becomes available, it becomes more possible for communities  to use and combine it to make useful information about the places we live and work.  Those communities that are able to inform themselves and others (including developers, for example) about their neighbourhood will be in a better position to thrive economically and socially.

Key Facts:

Data is the raw material from which information is made.  Open data is data which is stored and structured is such ways as to make it easier to get hold off and to use.  Opening up data relating to your neighbourhood makes it easier for people to become informed about local opportunities and needs and to see how they might fit in constructively.

Page Links from here

The Open Data Institute has devised a 5 Star grade system to show how open data is

 


OR you can use the navigation menu above right to look at other parts of the toolkit.

BIRMINGHAM COMMUNITY PLANNING TOOLKIT DEFINITION SHEET This sheet may be reproduced in paper or electromic or any other form but please mention it was made by Chamberlain Forum Limited for Birmingham City Council supported by Department for Communities and Local Government.

created: 2016-06-29 12:13:03 by: admin status: f published

Local Democracy

Local democracy is about more than voting in an election; active and diverse community groups are part of a healthy local democracy too…

Local democracy is about more than voting in an election; active and diverse community groups are part of a healthy local democracy too...

In more detail

Local democracy isn’t just voting.  Councils were set up, originally, in English cities, like Manchester and Birmingham, not because people voted for them, but because people campaigned for them.  Taking part - participation - is an equal part to local democracy as is representation and voting for representatives.  Neither participative not representative democracy is better than the other – though each may be better suited in different situations.  One thing seems clear - successful neighbourhoods have active participative and representative democracy: people turn up and vote and people turn up and do.  Turning up and doing is as much part of a healthy local democracy as voting in the election.

Representative Democracy

Representative democracy is where the people or members of an organisation elect representatives to serve them in the governance (decision-making) of a council or other organisation.  Representatives are said to be ‘democratically accountable’ to the people or the members of the organisation – not just the ones who voted for them, but all the people in the area they represent.  Local councils are organisations run on the basis of representative democracy.  Decisions are often  made in councils and representative democratic organisations by voting.  It is fair, because everyone gets a say and we go along with whatever the majority says.

Participative Democracy

Participative democracy is where the people or members of an organisation are able to take part in the work and decision making of the organisation.  In general, people who put a lot of work in to an organisation may expect to have their voices heard and counted in decisions, but everyone who is a member can be involved.  Most community groups are run on the basis of participative democracy.  Decisions are often made in community groups by discussion and consensus (which means working out a decision that everyone is at least reasonably happy with).  It is fair, because everyone gets a chance to take part and no one has to go along with something they don't believe in.

There are advantages and disadvantages of both forms of democracy.  They generally work best in different situations and councils, for example, will use both kinds of democracy to achieve different things.  A successful neighbourhood is served well by both representative and participative organisations and organisations – like local councils and community groups – which can use both approaches when needed.

Key Facts:

Representative democracy means voting fairly and honestky for people to represent us.  Participative democracy means working working for those things we believe in regardless of who votes for it.  Both forms of democracy are legitimate and help make neighbourhoods what they are.

Page Links from here

In the toolkit see:

Your Council 

Civil Society

 


OR you can use the navigation menu above right to look at other parts of the toolkit.

BIRMINGHAM COMMUNITY PLANNING TOOLKIT DEFINITION SHEET This sheet may be reproduced in paper or electromic or any other form but please mention it was made by Chamberlain Forum Limited for Birmingham City Council supported by Department for Communities and Local Government.

created: 2016-06-25 15:36:24 by: admin status: f published

What is a Plan?

Local spatial plans are public, shared plans which aim to enable a place to develop to benefit the people who use it and live there (or might use it or live there in future). A neighbourhood plan is a kind of local spatial plan. But local spatial plans are not the only plans which affect the future of a place…

Local spatial plans are public, shared plans which aim to enable a place to develop to benefit the people who use it and live there (or might use it or live there in future). A neighbourhood plan is a kind of local spatial plan. But local spatial plans are not the only plans which affect the future of a place…

In more detail

A plan is a detailed proposal which sets out a model view of how a place or a project could be, or will be, developed.  Plans can be: private or public; owned by an individual or shared by many people and organisations; prescriptive (say what will be) or enabling (say what could be).  Local spatial plans – which include neighbourhood plans – are public.  They are shared by everyone with an interest in a place.  They aim to balance those interests so as to describe how the land can be developed to benefit everyone with an interest.

Plans are, however, never entirely neutral – they are always written from a particular point of view of how things should be.  So, for example:

  • an engineering plan details a designer’s instructions about how a part or an assembly of parts is to be machined and assembled to make a product
  • a business plan sets out a business owner’s view of how a business idea or enterprise will develop in future
  • a site plan might set out an architect’s model of how a site will be developed
  • a local plan presents a framework agreed by the local authority of how a locality (which could be a village or a neighbourhood,  or could be a whole city or conurbation) will develop.

Other Plans Matter...

Everybody makes plans and every active organisation produces plans, in some form.  It is hard for a person to achieve much without a plan.  For an organisation, or for group of people and organisations, it is impossible.   Very small organisations with a simple purpose might rely on verbal plans, but most community groups, voluntary organisations, social enterprises and charities will have some kind of written idea of what they want to achieve and how they plan to do it.  Most small businesses will have to produce a plan in order to borrow capital.  All larger businesses produce plans – often at different levels: for shareholders, managers, departments, products, markets etc.  In public sector organisations - like councils, the police and the NHS - plans are particularly important because these organisations tend to receive and spend resources on the basis of plans, rather than by marketing goods and services.

Weigh Up The Alternatives

A local spatial plan for your place can be a powerful way of setting out a shared vision for the future.  It is not, however, the only important plan which affects your locality.  It may be that you can improve the place you live or work by: influencing the plans of other organisations, like the council or the local police; working together to deliver existing plans more effectively; or by planning and doing things directly as a local community.  A neighbourhood plan has the advantage that it is legally binding – it makes part of a thing called the local planning framework.  A neighbourhood plan, however, can’t make things happen by itself and, because it forms part of the local planning framework, there are lots of things it cannot be used to say.

The aim of this toolkit is to help you think through whether neighbourhood planning might work for your place; to look at the alternatives; and, if a neighbourhood plan is right for where you are, to take on planning with confidence and approaches that will work.

Key Facts:

A neighbourhood plan is a local spatial plan: a public, shared document that says how your place should be developed.  How your locality actually develops, however, depends on the plans you make and those made by other organisations - which you can influence.  This toolkit will help you look at alternatives and to make a success of community planning - including neighbourhood planning.
 

Page Links from here

In this toolkit see:

Spatial Planning

Community Planning

Life Cycle of a Plan


OR you can use the navigation menu above right to look at other parts of the toolkit.

BIRMINGHAM COMMUNITY PLANNING TOOLKIT DEFINITION SHEET This sheet may be reproduced in paper or electromic or any other form but please mention it was made by Chamberlain Forum Limited for Birmingham City Council supported by Department for Communities and Local Government.

created: 2016-06-21 05:23:20 by: admin status: f published