Data Geography

Postcodes, census districts, wards and constituencies – neighbourhoods don’t necessarily follow the units of area that are used by public agencies to collect and present data…

Postcodes, census districts, wards and constituencies – neighbourhoods don’t necessarily follow the units of area that are used by public agencies to collect and present data...

In more detail

The most common way we have of saying where something is the postcode.  Most neighbourhood statistics are, however, collected and made available on the basis of areas which are not directly related to postcodes but to census districts.  Other bits of information are only available based on areas made up of multiple OAs – lower super output areas and middle super output areas.  Some locally gathered statistics are collected for local authority wards and Parliamentary constituencies.   Although these different areas are not directly related, you should be able to use the government’s neighbourhood statistics website and your local council data to put together many different statistics for your neighbourhood.

Postcodes

Postcodes are made up of letters and numbers in four parts:

Title:

 

Represented in the code by: Example:
POSTCODE AREA

 

 

First one or two letters B is Birmingham
POSTCODE DISTRICT Next one or two numbers (sometimes the second is a letter)

 

B13 is the town of Moseley in Birmingham
POSTCODE SECTOR The following number B13 8 – the part of Moseley to the west of the Cross City rail line including the main shopping area and Moor Green
POSTCODE UNIT The final two letters B13 8JP – the area around the Post Office and Moseley Community Development Trust in Moseley High Street

Each postcode unit covers between 1 and 100 addresses (households and businesses).  On average a postcode unit applies to 15 addresses.  There are over a million postcode units in use in England.  They do not share the same boundaries as the output areas used in government statistical geography.

Although postcodes are very widely used (in SatNav applications for example) and understood by the general public, they are not a suitable basis for data collection and analysis because: they are very variable in terms of the number of residents in each unit; the units are changes and move around; and the lowest level (unit) is so small that data collected on this basis would not be anonymous.

Above all, postcodes are designed to ensure the efficient delivery of the mail – addresses which receive more than 500 pieces of mail a day get their own postcode unit, for example.  They are not designed for collecting or representing data.  They are, however, translatable into the geography which is used for this – output areas.  You can find postcode to output area translators online.

Small Area Statistics

Government neighbourhood statistics are based not only postcodes but on output areas.  The predecessor to output areas was the enumeration district.  This is an area which is defined in terms of the mechanics of collecting censuses.

Enumeration District – this, now mainly out-of-date term, was the area covered by a census collector (each census collector might actually be allocated many EDs, but the ED was the basic unit for census collection and analysis up to 2001).  On average, an ED covered 200 households (450 people) – more in urban areas, fewer in rural ones.  At the 2001 census (the last time EDs were used) there were about 100,000 of them in England.  Census information was only ever presented down to the level of the ED – reports were constructed based on statistics relating to EDs rather than individual households etc.   Because they are no longer defined, in a sense EDs no longer matter – except that they help explain the idea of having a lowest block of data on which analysis was based.  Nowadays, this block is the ‘output area’ which is roughly equivalent to the ED; and the ED was originally based on the patch covered by a census collector.

Output Area – this is the smallest area for which census information is made available.  Output areas are the building blocks, not only for higher level census information, but for larger geographical areas (eg Super Output Areas) which are used to aggregate other non-census data – things like benefit claimant data etc.  There are about 150,000 OAs in England – typically made up of about 150 households (350 people).  Since the census in 2011, the boundaries of some OAs have changed and the total number of OAs has gone up as population has increased.  When an OA exceeds more than 250 households or 650 residents, it is split up to make new OAs.

Super Output Areas – census information is available at the level of Output Areas (above), but most other government neighbourhood statistics are available at the level of Super Output Areas.  These come in three sizes, only two of which are used in England:

Lower Super Output Areas (LSOAs) – these are made up of neighbouring OAs – usually 5 or 6 OAs make up an LSOA.  The average population is about 1500 people but they vary a bit even though the aim is that they should be roughly equal in population.  In urban areas, LSOAs are geographically small areas (because urban places are densely populated) and in country areas LSOAs are much bigger (in terms of area, but not population).  The LSOA is the most common unit of neighbourhood area you will hear talked about by local councils.  A typical neighbourhood might consist of 2 or 3 LSOAs, but LSOAs do not necessarily follow the borders of what local residents would consider to be neighbourhoods.  There is an LSOA for each postcode.

Middle Super Output Areas (MSOAs)  - are made up of LSOAs (and therefore of OAs).  The average population of an MSOA is 7000 people.  There are usually between 3 and 8 LSOAa in an MSOA.  MSOAs are less often talked about by local councils and other service providers, but they are the lowest level on which some bits of neighbourhood information (like air quality data, VAT information, fire and rescue statistics and statistics relating to county court judgements on personal debt cases) is made available.

Upper Super Output Areas (USOAs) aren’t used in England.

Electoral and Administrative areas

Electoral areas are the areas we use to elect representatives – councillors who are elected by wards and MPs who are elected by constituencies.  Administrative areas are the areas over which decisions about public services are taken – council areas, parish council areas etc.  They are related but not the same.  A council may choose to base decision making committees on the geography of wards and constituencies, but they don’t have to.

Some neighbourhood statistics are collected and presented on the basis of wards.  They tend to be things which are collected by local councils and the agencies which work with them locally (the police, local NHS bodies and schools etc).  So, you may find information on things like the number of empty properties, teenage pregnancies, enrolments in further and higher education etc are available for wards rather than MSOAs or LSOAs).

Although LSOAs often follow ward boundaries, they don’t exactly match up.  Wards are, in any case, of variable size in different parts of the country – a few hundred people per ward in a village or small town and tens of thousands of people per ward in a large city.

Key Facts:

Postcodes and wards are ways that are commonly used to describe where a neighbourhood is.  Most (but not all) of the data about your neighbourhood and its people and businesses that you will want to look at when you are doing a community plan, however, is held on the basis of 'output areas'.  You can find out what wards and postcodes are in terms of output areas and get hold of a lot of statistis about your patch, for free, from the government's neighbourhood statistics website.

Page Links from here

See the Office for National Statistics Neighbourhood Statistics site

In the toolkit:

Open Data

Freedom of Information

Community Planning


OR you can use the navigation menu above right to look at other parts of the toolkit.

BIRMINGHAM COMMUNITY PLANNING TOOLKIT DEFINITION SHEET This sheet may be reproduced in paper or electromic or any other form but please mention it was made by Chamberlain Forum Limited for Birmingham City Council supported by Department for Communities and Local Government.

created: 2016-07-22 14:52:10 by: admin status: f published

Community Planning

Community Planning is based on the idea that the experts in an area – the people who live and work there – should be involved in planning and making it a better place…

Community Planning is based on the idea that the experts in an area - the people who live and work there - should be involved in planning and making it a better place...

In more detail

Community planning is planning carried out with the active participation of groups of people with shared interests in a service or a place.  It might involve local spatial planning (to do with the use of the space we share).  It can also involve how places are served and how the communities which share a place work together (and with the agencies which serve them) to make it better to live and work in.

Scope

Community planning and design could apply to anything which needs planning and design: a project or a service; a site or an organisation.  This toolkit is about community planning of neighbourhoods.  That is, working out how to improve the places we live and work with the active participation of the people with the biggest stake in them.  Neighbourhood planning is part of that (bear in mind that formal neighbourhood planning only covers spatial issues – this toolkit is concerned with community planning applied to all sorts of neighbourhood issues).  In community planning for a neighbourhood, your focus is the place and its people, not a process or set of outputs to do with the local planning framework.

Where you do it – it’s nearly always best to be ‘on site’, that is in the neighbourhood itself.  Partly, being there makes it accessible for the people you want to take part.  Partly, being there means people can make easier reference to things that are important and more easily show each other what they mean.  Sometimes there is a case for getting away from the neighbourhood, however.  You might find things like prioritisation, dealing with conflict and other tasks for which you need objectivity can be done well away from the neighbourhood.

How you do it – a lot of community planning works through dialogue: that is conversation, not consultation.  You generally sit in a circle rather than have everyone facing a ‘top table’.  You make sure you use words most people understand and avoid jargon and abbreviations wherever possible.  You create lots of ways for people to take part – we don’t all work the same; some methods work well for some and not at all for others.  You use lots of visual methods – pictures, graphs and maps (but the maps don’t always have to be to scale or to show every feature) – because these make sense for a lot of people.  You live with difference – not everyone has to agree all the time.  Your objective throughout is to enable variety – of voices and views; of methods; of channels of communication; and of conclusions.  Unlike in industrial processes where quality is based on conformity, the quality of community planning depends a lot on enabling and drawing value from diversity.

Who does it – the most important participants are the resident experts – the people who live or run businesses in the place and who have the local knowledge on which the plan depends.  You will need external experts: and, respectfully, keep them ‘on tap, not on top’.  You will need to listen to people from the area who aren’t normally heard including: young people; newcomer communities; disabled people; minorities; people from the less well-off parts of the place.  Their voices matter because they see your place from a different angle and may know different things about it.  And although you want as many people involved as possible, remember: there’s no point waiting for people to step forward: you – and other individuals - will have to take a lead from time to time; and community planning isn’t a numbers game.  You want quality, not quantity of responses.

When you do it –you will probably want to get on with community planning; but you probably also know that – as with most projects – time spent preparing beforehand is rarely time wasted?  The thing to bear in mind is that planning is a process and preparation is an essential part of it.  So, don’t regard preparatory work – like talking to lots of other people and local agencies about what you want to do; or setting up a local website to publicise it and get people talking – as time wasted.  If you are doing those things, you’ve actually made a start on community planning.

Why you do it – community planning is action-planning. The product at the end of it is an action plan which should have actions people and organisations – including developers - can take to make the neighbourhood a better place to live and do business.  This sounds obvious, but remember that some of the people you will be working with are a lot more used to ‘inaction’ plans – that is the sort of plan that takes so long to produce and is all about the problems of doing anything that producing it becomes an alternative to taking action.  But community planning isn’t all about the end-product, it is about the process you follow too.  The process of coming together to take part in planning adds value.  It should be: a learning experience for the people involved; enjoyable and rewarding;  and it should leave more capacity (skills and connections) behind in the community to carry on planning in future.

Key Facts:

Community Planning means the communities with an interest in a place being involved in, and leading, planning and making it better.  Neighbourhood planning is a specific example of community planning which deals with spatial planning issues.  The idea behind this toolkit is that communities in urban neighbourhoods in particular are likely to benefit from looking at how to use other tools - including wider community planning - alongside neighbourhood planning.

Page Links from here

The Community Planning website by Nick Wates has lotsof information on tools and techniques

Community Planning Toolkit by Community Places in Northern Ireland

Community Planning in Scotland

ACRE guidance of Community Planning in rural areas

And on this site, see

What is a Plan?

Neighbourhood Statements and Policies

Civil Society

Community

Improving Communication

Neighbourhood Planning

Real Time Community Change

Community Dialogue

Participatory Appraisal


OR you can use the navigation menu above right to look at other parts of the toolkit.

BIRMINGHAM COMMUNITY PLANNING TOOLKIT DEFINITION SHEET This sheet may be reproduced in paper or electromic or any other form but please mention it was made by Chamberlain Forum Limited for Birmingham City Council supported by Department for Communities and Local Government.

created: 2016-07-22 10:17:25 by: admin status: f published

Community Groups

There are thousands of community groups in a city and may be hundreds in a single neighbourhood…

There are thousands of community groups in a city and may be hundreds in a single neighbourhood...

In more detail

A community is a group of people with a shared interest and an idea of themselves as such.  Community groups are organisations which are made up of members of a community; are led by them; and which attempt to embody the shared interest of the community.

Not all the members of a community are necessarily members of a community group.  Some residents, for example, choose not to pay subs to be members of a residents’ association.  Not subscribing, however, doesn’t mean they aren’t part of the community.  You don’t have to be a member of a group to belong to a community but, in general, you must be a member of the community to join, or lead, a community group.

For example, a charity to help homeless people which isn’t led by people with experience of homelessness, isn’t a community group.  A housing co-operative (a sort of organisation where the members may also be the benefiaries) is a community group.

Mutual Aid

Community groups are ‘voluntary organisations’ (no one has to join one), but they are about ‘mutual aid’, not necessarily volunteering.  Mutual aid means exchanging resources and services so that everyone benefits.  Volunteering means giving resources (time) and services to help some needy beneficiaries.  Many community groups depend on volunteers (to serve on committees or to keep a list of members etc), but community groups have to involve some element of give and take – ie exchange.

Not all community groups are small – though the vast majority are tiny.  Some large organisations, employing staff could still be seen as community groups.  For example, the National Farmers’ Union or Campaign for Nuclear Disarmament are two large organisations which represent the shared interest of the members of the communities which, respectively, make them up and lead them.

Community Groups in different forms

It isn’t always clear what the community is that a community group is drawn from.  Sometimes community groups may not be exactly what they say they are ‘on the tin’.  For example: the  

A community group doesn’t have to have a set of written rules; most community groups don’t.  A group of parents who meet at the school gate, or students who share notes and help each other revise for exams – don’t need a written constitution.  Of course, they still have rules - unwritten ones – because all organisations have rules.  Most community groups are unconstituted (have no written rules); many have constitutions (written rules); some may be set up as co-operatives, charities or even as limited companies.

A community group can be ‘virtual’.  For some people, Facebook or Twitter are community groups.  People keep in touch by writing letters and phone calls as well as through face to face meetings.  Digital communications have made all of these activities – and other ways of acting as community group – easier.

Key Facts:

Community groups are made up by members of a community, led by them and representing the interests of a community.  Most are very small.  Most are very informal.  Community groups play a big part in making social capital (the links between people) and in enabling communities to get hold of and deal with larger organisations like the council.

Page Links from here

In the toolkit:

Community

Community Planning

Community Networks and Hubs

Faith Communities

Tenant Panels

Who Leads Neighbourhood Planning?

 


OR you can use the navigation menu above right to look at other parts of the toolkit.

BIRMINGHAM COMMUNITY PLANNING TOOLKIT DEFINITION SHEET This sheet may be reproduced in paper or electromic or any other form but please mention it was made by Chamberlain Forum Limited for Birmingham City Council supported by Department for Communities and Local Government.

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Tenant Panels

The way social housing is managed matters to tenants and to the wider community. Tenant panels enable tenants to get involved in making decisions…

The way social housing is managed matters to tenants and to the wider community. Tenant panels enable tenants to get involved in making decisions...

In more detail

From 2013, social landlords (housing associations and local councils) has  been 'co-regulated' by landlords themselves and by tenant panels made up by tenant representatives.  Housing associations and councils which have retained council housing must support tenant panels and  assist them to be involved in scrutinising their performance as landlords and work with them to enable them to shape decisions about things like estate management and housing re-investment which impact on the wider neighbourhood.

Economic and Consumer Standards

Housing association tenant panels help to regulate social landlords in respect of both economic and consumer standards.  Local council tenant panels regulate councils only in respect of consumer standards.  Regulating the performance of landlords on economic standards means that tenant panels look at things like the governance and financial viability of housing associations as well as rent policies and value for money.  Consumer standards apply to:

  • tenant involvement and empowerment
  • the standard of accomodation provided by landlords- which includes things like repairs, development and re-investment in existing housing stock
  • tenancy policies - which help to determine who will be housed in a given neighbourhood
  • neighbourhood and community matters incluidng estate and neighbourhood management.

In neighbourhoods with social housing, tenant panels and other tenant bodies may be key groups to include in community planning.

Key Facts:

Tenants play a formal role in shaping the decisions of housing associations and councils with retained council housing which can affect the wider neighbourhood.  Tenant panels and other tenant bodies may be key groups to involve in neighbourhood improvement.

Page Links from here

Social Housing


OR you can use the navigation menu above right to look at other parts of the toolkit.

BIRMINGHAM COMMUNITY PLANNING TOOLKIT DEFINITION SHEET This sheet may be reproduced in paper or electromic or any other form but please mention it was made by Chamberlain Forum Limited for Birmingham City Council supported by Department for Communities and Local Government.

created: 2016-07-18 13:58:57 by: admin status: f published

Systems Thinking

Neighbourhoods are complex things made up of many interdependent parts. Typically neighbourhoods are part of larger urban areas – cities and conurbations – rather than existing in relative isolation. Systems thinking is a useful way of understanding neighbourhoods and approaching community planning of them.

Neighbourhoods are complex things made up of many interdependent parts. Typically neighbourhoods are part of larger urban areas – cities and conurbations – rather than existing in relative isolation. Systems thinking is a useful way of understanding neighbourhoods and approaching community planning of them.

In more detail

Systems Thinking is a way of understanding complex things by looking at the links and interactions between parts and systems rather than studying those parts in isolation from each other.  Instead of breaking something down into its parts in order to understand how each might work, systems thinkers try to identify patterns and cycles in the way parts relate to each other.  So, for example, systems thinking could involve:

  • Taking a step back from something to see the ‘big picture’ – like seeing what things make by how they fit together rather than trying to understand every individual piece of a puzzle
  • Looking at how things might behave over time – like seeing things as a moving film rather than relying on snapshots of them. Spotting trends and directions being taken.
  • Looking for patterns - asking what else a thing looks like.
  • Looking to see how change affects the things that caused it and not expecting change to carry on at the same rate
  • Understanding that the angle you look at something from changes how it looks. Consciously looking at things from different points of view
  • Looking for pressure points – critical times and places where a relatively small effort could lead to big improvements or changes in the way the system works
  • Distinguishing between stocks and flows of resources – not just seeing how much there is of something, but asking what it is for.
  • Distinguishing between ‘hard’ systems (easily measurable things like structures) and ‘soft’ systems (hard to predict things like human behaviours) and understanding that the two continually interact.
  • Seeing ‘infrastructure’ not just in terms of physical things – like roads and railways – but also in terms of social infrastructure – made up of links and interactions between people.

A systems view of urban neighbourhoods suggests that community planning of them should be effective: it enables different points of view and consideration of soft systems which tend to be ignored by expert-led planning.  To be effective, however, neighbourhood planning needs to be holistic and focus on the links and interactions between people and physical structures.

Key Facts:

Systems thinking is an approach to understanding and imporving complex things which feature a lot of inter relationships - like neighbourhoods.  Using a systems thinking approach can make it easier to spot patterms and key aspects of the neighbourhood which need attention.  Community planning is well suited to a systems approach.

Page Links from here

Community Planning


OR you can use the navigation menu above right to look at other parts of the toolkit.

BIRMINGHAM COMMUNITY PLANNING TOOLKIT DEFINITION SHEET This sheet may be reproduced in paper or electromic or any other form but please mention it was made by Chamberlain Forum Limited for Birmingham City Council supported by Department for Communities and Local Government.

created: 2016-07-16 14:32:21 by: admin status: f published